Raihana Govender
Owner & Founder
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Your new email signature
Two minutes, start to finish. Copy your signature from this page, then paste it into your email program. Nothing to download, nothing to install.
Your signatures
Find your name and press Copy signature. That puts it on your clipboard, ready to paste.
Camryn Steenkamp
Operations Manager
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Setting it up
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Open your signature settings
Follow the line for the program you use. You only need that one.
- Apple Mail on a Mac
- Top menu: Mail then Settings then Signatures. Pick your email account on the left and press the + button.
- Outlook on a Mac
- Top menu: Outlook then Settings then Signatures, and press + or New.
- Outlook on Windows
- Top menu: File then Options then Mail then Signatures. Press New and give it a name.
- Gmail in a browser
- Press the gear icon at the top right, then See all settings. Stay on the General tab and scroll to Signature, then press Create new.
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Paste it in
Click inside the large empty signature box and press Cmd V on a Mac, or Ctrl V on Windows.
Your signature appears straight away, logo and colours included.
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Apple Mail only: untick one box
Under the signature box is a tickbox reading Always match my default message font. Make sure it is unticked. Left on, it strips your signature back to plain text.
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Save and send yourself a test
Close the settings window to save. On Outlook for Windows, also choose your new signature under New messages in that same window so it appears on its own.
Send one email to yourself and check it looks right.
On your phone
Phone apps only store plain text
Outlook and Apple Mail on phones and tablets can only keep plain text in their signature setting. That limit is built into those apps, so a designed signature cannot be set to appear there on its own.
This does not affect the people you email. Anyone reading your message on a phone still sees your full signature as designed. It only applies when you are writing an email from your own phone, and we have sent a short plain text version for that.
You can also save your signature as a picture and drop it into an email by hand when you want the full look. Handy for documents and proposals too.
One trade-off: a picture has no clickable links, so nobody can tap your email address or website from it. Use the real signature on your computer wherever you can.
If it does not look right
- The logo is missing, or shows as a broken box Your email program was set to plain text. Find the Format menu, choose HTML or Rich Text, and paste again.
- The text arrived but everything is black In Apple Mail this is almost always the Always match my default message font tickbox from step 3. Untick it and paste again.
- The name wraps onto two lines Widen the settings window and paste again. Some programs shrink the preview box, which distorts what you see while pasting.
- Someone says the logo did not load for them Many email programs block images until the reader presses Download pictures. That is normal and true of every company signature. Your layout and colours still hold without it.